Self Employed and Employer Info

Form I-9, Employment Eligibility Verification, should be completed and copies of all required attachments must be maintained by the Employer for all employees. The form must be made available for inspection upon request by the Dept. of Homeland Security.

Form W-4, Employee’s Withholding Allowance Certificate, should be completed by the employee and maintained by the employer. The information is used for payroll tax withholding. State equivalent Forms W-4 may also be required. Please contact us for the rules governing state withholding form requirements.

Form W-9, Request for Taxpayer Identification Number and Certification, may be required to obtain ITINs and other basic information from employees, partners, etc.

Form 1099-NEC, Nonemployee Compensation, should be used to report payments made in excess of $600 to independent contractors and other nonemployees. These payments should no longer be reported in box 7 of the Form 1099-MISC, Miscellaneous Income.

Forms W-2, Wage and Tax Statement, should be filed for each employee who performs services and earns more than $600 in a calendar year. The forms must be filed with the SSA and furnished to each employee before January 31st. The summary Form W-3 must also be filed with the SSA by the same due date.

Form 941, Employer’s Quarterly Federal Tax Return, should be filed quarterly to report taxes withheld from employee’s paychecks and to pay the employer portion of social security and Medicare (collectively “FICA”) taxes.

Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return, should be filed annually to pay the necessary FUTA tax due based on wages paid throughout the year.

Form NYS-45, Quarterly Combined Withholding, Wage Reporting and Unemployment Insurance Return, should be filed quarterly to report payroll and pay the necessary unemployment insurance tax.

Please see the following links for more information:
      • NYS Minimum Wage
      • NYS Paid Sick Leave
      • NYC Paid Sick Leave
      • NYS Paid Family Leave
      • NYS & NYC Non-Harassment Policy Requirements