New Hire Information
Employer Forms that are required to be completed for all new hired employees:
This completed form and copies of all required attachments must be maintained by the Employer for all employees. The form must be
made available for inspection upon request by the Dept. of Homeland Security.
This form must be completed by the employee and maintained by the employer. The information is used for payroll tax withholding of Federal taxes.
This form must be completed by the employee and maintained by the employer. The employer is also required to submit a copy to NYS (see instructions). The information is used for payroll tax withholding of NYS and NYC taxes.
Note: For new businesses hiring employees for the first time, NYS Dept.
of Labor Law requires the employer to carry Worker's Compensation and Disability insurance to cover the employees. This insurance can be obtained through an insurance broker or directly from the NYS Insurance Fund.
* Direct link to forms and information.
NYS & NYC Non-Harassment Policy Requirements
Effective October 9, 2018, the new non-harassment training policies went into effect for all NYC and NYS employers. It is very important for employers to adhere to these training policies or they may be liable in certain harassment cases in the workplace.
Below is all pertinent information regarding the new policies.
* For additional information, you can visit New York State's website for employers regarding harassment, here.
Beginning in the 2020 tax year, the Form 1099-NEC should be used to report payments made in excess of $600 to independent contractors and other nonemployees. These payments should no longer be reported in box 7 of the Form 1099-MISC, Miscellaneous Income. For more information please click here.